For EHR Data Architects, It’s The Process, Not The EHR Provider

Over the last decade, adoption of EHR systems has increased dramatically among providers. While many healthcare providers have made the shift from paper to electronic health records, there has simultaneously been a growing need among healthcare organizations to change EHR providers. The two largest reasons for this change in systems are dissatisfaction and mergers and acquisitions.

When changing EHR systems, many healthcare organizations turn to experienced EHR Data Architects to help ensure the integrity of their patient data. For those EHR Data Architects, it is the process, not the EHR provider, that allows them to guarantee a successful conversion and data integrity. 

As is true with the initial adoption of electronic records, changing EHR providers is a very large project. As healthcare organizations work to convert legacy records and adopt new systems, patients continue to generate more data.

It can be quite challenging to determine the best method for maintaining and storing legacy date while also utilizing a new system. As a result, most healthcare organizations opt to incorporate legacy data into the new EHR system from day one. Out of the myriad of options available for guaranteeing data integrity, the best way to accomplish this is through an automated EHR data conversion.

What is EHR data conversion?

EHR data conversion utilizes a process known as ETL to move patient data from one EHR system to another. During an ETL conversion, patient data is EXTRACTED from the legacy system, TRANSFORMED to align with the map created for the new system, and LOADED into the new system. EHR data conversion can either be performed manually or through an automated process.

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Manual data conversion carries a significant risk of data manipulation. As a result, many healthcare organizations choose automated EHR data conversion when working with large sets of data.

During an automated data conversion, not a single record is touched. Companies who specialize in healthcare data conversion utilize a failsafe ETL methodology specifically designed to mitigate clinical risk.

What are EHR Data Architects?

EHR Data Architects are the specialists who structure and run an automated data conversion. They are experts in extracting data out of any source system/database, using the necessary means specific to that system. EHR Data Architects have customized toolsets that allow them to transform the data to meet the specific needs of the target system.

An EHR Data Architect has experience working with all genres of data. The process and tools allow for the Data Architect to perform an ETL for data from any system and to any system. They ARE NOT specific system experts, or specialists, in any specific system’s operations, usability, or recommended workflows.

While they are not subject matter experts (SMEs) in any EHR system, they are in the process of data conversion. As a result, they are able to successfully convert data no matter what systems are being utilized.

It is important that your data conversion partner has developed a failsafe process for extracting, transforming, and loading data. A strong partner will have experience in many different EHR systems and potentially have extensive experience working with your EHR provider and system. However, experience working with your EHR provider is not enough.

Without a failsafe process and methodology, your patient data is still at risk. Furthermore, when the right process is in place, an EHR Data Architect can convert from any source system to any target system and ensure the integrity of your data.

To learn more about how you can adequate assess a potential EHR data conversion partner’s experience, download the EHR Data Conversion Guide and Workbook.

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